The following Privacy Policy describes how we, Pro Worker (PT Kaja Sarana Inovasi, or "WE") collect, store, use, process, control, transfer, disclose, and protect your Personal Information. This Privacy Policy applies to all users of our application, website (www.proworker.co.id), or services, unless set outin a separate privacy policy.
Please read this Privacy Policy carefully to ensure that you understand how our data is processed. Unless otherwise specified, all capitalized terms used in this Privacy Policy have the same meanings stated in the Terms of Use.
This Privacy Policy covers the following:
- Personal Information we collect
- Use of Personal Information we collect
- Disclosure Of Your Personal Information
- Data Security
- Retention, Updating and Removal of Your Personal Information
- Enquires, Issues and Complaints
- Cookies
- Changes to this Privacy Policy
- How to Contact Us
- Further Information
1. Personal Information we collect
We collect information that identifies or can be used to identify, contact, or find the person or device associated with the information. When you interact with us in connection with your work with us, you may provide us or we may obtain personal information about you,
such as information :
- Personal contact details such as name, title, address, telephone
number, and personal email address;
- date of birth;
- gender;
- marital status and dependents;
- closest relatives and emergency contacts;
- national insurance number and other goverment tax identification;
- bank account, payroll and tax status tax
- salary, annual leave, pension and benefits;
- start date;
- work location or place of work;
- driver's license (including a copy of which we are required to retain such information for identification or insurance purposes where you will user our vehicle);
- recruitment (including copies of right to work documentation, references and other information included in a CV or cover letter or as part of the application process);
- employment records (including job titles, employment history, hours worked, training records and professional memberships);
- compensation history;
- pension and pension rights;
- performance including those generated through our scoring system;
- disciplinary information and complaints;
- movement through CCTV footage and other information obtained by electronic means such as swipe cards and key fob records;
- use of our information and communication system;
- images in the form of photography
- shareholdings, options, SARS and dividend rights; and
- the loan you give us.
- We may also collect, store and use the following "special categories" of more sensitive personal information about you:
- information about your face or ethnicity, religious beliefs, sexual orientation, and political opinions;
- information about your health including medical conditions, health and disease records; and
- information about punishments and crimes
2. Use of Personal Information we collect
We are commited to protecting your privacy and will only use your personal information in accordance with applicable data protection laws, including the Data Protection Act 1998 and (once applicable) the General Data Protection Regulation and UK enforcement laws. In general, we will use your personal information in the following
circumtances:
- where we need to perform the contract we have entered into with you;
- where we must comply with legal obligations;and
- where necessary for our legitimate interests (or the interests of third parties) and your interests and fundamental rights do not override those interests.
We may also use your personal information in the following situations,
which may be rare:
- where we need to protect your interest (orthe interests of others);
- when necessary in the public interest
We need all of the categories of information listed in paragraph 1 above primarily to enable us to perform our contract with you and enable us to comply with legal obligations. In some cases, we may use your personal information to pursue our own or third party's legitimate interest, provided that your interests and fundamental rights do not override those interest. There are more limited circumtances where we process personal data in accordance with your consent. Situations in which we will process your personal information are listed below.
- make decisions about your hiring or appointment;
- determine the terms under which you work for us;
- check that you are legally entitled to work at your assignment location;
- pay you and, if you are an employee, withhold taxes and National Onsurance or Social Security contributions;
- provide employment benefits, including flexible benefits
- liaise with your pension provider;
- manage the contracts we have entered into with you;
- business management and planning, including accounting and auditing;
- conduct performance reviews, manage performance, and determine performance requirements;
- make decisions on salary and compensation reviews;
- assessing qualification for specific jobs or assignments, including decisions about promotions;
- collect evidence for possible complaints or disciplinary hearings;
- make decisions about your continued employment or engagement;
- make arrangements for our termination
- requirements for education, training and development
- handle legal disputes involving you, or other employees, workers and contractors, including work accidents;
- ensure your fitness for work;
- management of absence due to illness;
- comply with health and safety obligations;
- to prevent fraud;
- to monitor your use of our information and communication systems to ensure compliance with our IT policies;
- to ensure network and information security, including preventing unauthorized access to our computers and electronic communication systems and preventing the distribution of malicious software; and
- [to conduct data analytic studies to review and better understand employee retention and reduction rates;]
- equal opportunity monitoring;
- details of shareholdings, options, and dividends.
Some of the reasons for the above processing will overlap and there may be several reasons that justify our use of your personal information.
If you fail to provide certain information when requested, we may not be able to perform the contract we have entered into with you (such as paying you or providing benefits), or we may be prevented from complying with our legal obligations (such as ensuring the health and safety of our workers).
If you fail to provide certain information when requested, we may not be able to perform the contract we have entered into with you (such as paying you or providing benefits), or we may be prevented from complying with our legal obligations (such as ensuring the health and safety of our workers).
We will only use your personal information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason was in accordance with the original purpose. If we need to use your personal information for an unrelated purpose, we will notify you and we will explain the legal basis that allows us to do so.
Please note that we may process your personal information without your knowledge or consent, in accordance with the rules above, if this is required or permitted by law.
“Special categories” of highly sensitive personal information require a higher level of protection. We need to have further justification for collecting, storing and using this type of personal information. We may process special categories of personal information in the following circumstances:
- in limited circumstances, with your explicit written consent;
- where we need to perform our legal obligations or enter into a contract with you;
- where necessary in the public interest, such as for equal opportunity monitoring [or in connection with our employment pension schemes]; and
- where necessary to assess your working capacity on a sound basis, subject to appropriate confidentiality protections.
Less often, we may process this type of information where necessary in connection with a legal claim or where it is necessary to protect your interests (or the interests of others) and you are unable to give your consent, or if you have made the information public.
We will use your personal information in the following specific categories in the following ways:
- we will use information relating to your absence from work, which may include sick or family-related absences, to comply with employment and other laws;
- we will use information about criminal penalties to comply with the law and to determine your eligibility to perform certain types of work;
- we will use information about your physical or mental health, or your disability status, to ensure your health and safety at work and to assess your fitness for work, to provide appropriate workplace adjustments, to monitor and manage sick absences, and to manage benefits;
- we will use information about your race or national or ethnic origin, religious, philosophical or moral beliefs, or your sexual life or sexual orientation, to ensure meaningful equal opportunity monitoring and reporting; and
- We will use union membership information to pay union premiums, register protected employee status, and comply with labor law obligations.
We do not need your consent if we use certain categories of your personal information in accordance with our written policies to carry out our legal obligations or to exercise certain rights in the field of employment law. In limited circumstances, we may approach you to seek your written consent so that we can process certain highly sensitive data. If we do, we will provide you with full details of the information we want and why we need it, so you can carefully consider whether you want to consent. You should be aware that it is not a condition of your contract with us that you consent to any request for consent from us.
If you have given us your consent to use your personal information in a certain way, you have the right to withdraw this consent at any time, which you can do by contacting us as described in paragraph 9. we may still be entitled to retain and process relevant personal information to the extent that we reserve the right to do so on a basis other than your consent.
You will not be subject to decisions that will have a significant impact on you based solely on automated decision making unless we have a legal basis to do so and we have notified you.
3. Disclosure Of Your Personal Information
We may share your personal information where it is necessary to manage an employment relationship or we have a legitimate interest in doing so. We may also disclose your personal information to third parties if we are obligated to disclose or share your personal information to comply with any legal obligations or to enforce or enforce other provisions that apply to our relationship, or to protect the rights, property or safety of employees. , our other workers and contractors, our customers, ourselves or others. with you or where we have a legitimate interest to do so. This includes exchanging information with other companies and organizations for the purpose of providing referrals and fraud protection.
“Third parties” include third party service providers (including contractors and designated agents) and other entities within Pro Worker.
The third parties we share your personal information with when required by law are courts and government agencies.
Third parties with whom we share your personal information where necessary to manage your employment relationship including (where you are a contractor) our clients with whom you ultimately provide services.
The following activities are performed by third-party service providers: payroll, pension administration, benefits delivery, and IT administration and services. All of our third-party service providers and other entities in the group are required to take appropriate security measures to protect your personal information by our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only allow them to process your personal data for certain purposes and follow our instructions.
We will share your personal information with other entities in our group [as part of our regular reporting activities on company performance, in the context of a business reorganization or group restructuring exercise, for system maintenance and data retention support. All-Pro Worker members are bound by this privacy policy.
We may share your personal information with other third parties, for example in the context of a possible sale or business restructuring. We may also need to share your personal information with regulators or comply with the law.
For more information about the circumstances under which your personal information may be disclosed to third parties and the safeguards we put in place to protect your personal information when we do so, please contact us as described in paragraph 9.
We have implemented appropriate security measures to prevent your personal information from being lost, used or accessed in an unauthorized manner, altered or disclosed. In addition, we limit access to your personal information to employees, agents, contractors and other third parties who have a business need to know. They will only process your personal information based on our instructions and they are subject to confidentiality obligations.
We have implemented procedures to deal with any suspected data security breach and will notify you and applicable regulators of any suspected breach where we are legally required to do so.
You must take all reasonable steps to keep your personal information secure outside of IT systems, including choosing a secure password for your account and not disclosing your password to others. You must use a unique password for each account. More details are in our IT and password policies.
5. Retention, Updating and Removal of Your Personal Information
The length of time we retain your personal information will vary depending on the type of information and the reasons why we collect it from you. However, in some cases, personal information may be retained for the long term: for example, personal information that we need to retain for legal purposes will normally be retained for at least six years by ordinary commercial practice and regulatory requirements.
It is important to ensure that the personal information we hold about you is accurate and current, and you must notify us of any changes, for example, if you move house or change your phone number or email address. You may be able to update some of the personal information we hold about you through our customer portal. Alternatively, you can contact us using the details in paragraph 9.
In certain circumstances, you are legally entitled to:
- request access to your personal information (commonly known as a "data subject access request"). This allows you to receive a copy of the personal information we hold about you and to check that we are processing it lawfully;
- request correction of the personal information we hold about you. This allows you to correct any incomplete or inaccurate information we have about you;
- request deletion of your personal information. This allows you to request that we delete or delete personal information if there is no compelling reason for us to continue processing it. You also have the right to ask us to stop processing personal information where we rely on a legitimate interest and there is something about your particular situation that makes you want to object to processing on this basis;
- request restrictions on the processing of your personal information. This allows you to ask us to suspend the processing of personal information about you, for example, if you want us to determine its accuracy or the reason for its processing; and
- request the transfer of your personal information to another party
If you wish to review, verify, correct or request the deletion of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please use the contact details in paragraph 9.
You do not have to pay a fee to access your personal information (or to exercise any other rights). However, we may charge a reasonable fee if your access request is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.
We may need to request specific information from you to help us confirm your identity and confirm your right to access that information (or to exercise your other rights). This is another appropriate security measure to ensure that personal information is not disclosed to anyone who is not entitled to receive it.
6. Enquires, Issues and Complaints
If you have any concerns about how we use your personal information, please contact us as described in paragraph 9.
If you make a complaint about our handling of your personal information, it will be handled according to our complaint handling procedure which can be accessed on our website – www.proworker.co.id/contactus
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Google Analytics uses “cookies”, which are text files that are placed on your computer, to help the Website analyze how users use the site. The information generated by the cookie about your use of the Website (including your IP address) will be sent to and stored by Google on servers in the United States. Google will use this information to evaluate your use of the Website, compile reports on website activity for website operators, and provide other services related to website activity and internet usage. Google may also transfer this information to third parties where required by law, or if those third parties process the information on Google's behalf. Google will not associate your IP address with other data stored by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser, but please note that if you do this, you may not be able to use the full functionality of the Website. By using the Website, you consent to Google's processing of data about you in the manner and for the purposes set out above.
You can choose to enable or disable Cookies in your internet browser. Most internet browsers also allow you to choose whether you want to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For more information, please refer to the help menu in your internet browser.
You may choose to delete Cookies at any time but you may lose any information that allows you to access the Website more quickly and efficiently including, but not limited to, personalization settings.
It is recommended that you ensure that your internet browser is up to date and that you consult the help and guidance provided by your internet browser developer if you are unsure about adjusting your privacy settings.
8. Changes to this Privacy Policy
We reserve the right to change this privacy notice at any time. Such changes will be posted on our website. You may also obtain an up-to-date copy of our privacy notice by contacting us as described in paragraph 9. If you object to any changes, please contact us.
If you need to contact us about this notice or anything else relating to the personal information we hold about you, you can send an email to [email protected].
We hope that the contents of this privacy notice answer any questions you may have about the personal information we hold about you and what we may do with it. However, if you have further questions, comments or requests, please contact us as described in paragraph 9.
While this privacy notice provides a general summary of your legal rights regarding personal information, it is a very complex area of law.
© 2021 Pro Worker, PT Kaja Sarana Inovasi
